Printer Features To Consider For Your Hybrid Office

If you have a hybrid office these days, you’re not alone. Statistics show that 61% of people are now working in a hybrid office situation. Because of this shift, you’ll likely need to rethink the type of office equipment you need and the features it offers.

A printer is a standard piece of office equipment whether your employees are in the office every day or just a couple of days a week. But, not all printers are the same. While all printers will print documents, they will differ in the features they offer.

We’re going to look at the different printer features so that you can choose the right one for your business. We’ll let you know how CEI can take care of all your printer needs.

Features To Consider For An Office Printer

When you’re shopping for an office printer, there are several features to consider. These include:

Scanning And Copying

Chances are you’ll need to scan and copy documents. You want to choose a printer that has a high scanner resolution for high-quality prints and copying.

Photo And Color Printing

If your business reviews a significant amount of photos or color documents, you want a printer that will produce high-definition prints. Check the photo size as well. You’ll want a printer that can print more than just 4×6 photos.


Think about how much room you want to dedicate to your printer. You really don’t want a printer to take up too much space, so choose a compact printer. This will make it easier to move around the office and leave more space for other items. You may also want to look for a printer with a stylish design.

Paper And Ink Capacity

When your employees have to constantly fix the paper or ink, it reduces productivity. Look for printers that have a paper and ink capacity that suits your needs. This is one of the printer features you want to pay the most attention to because it can dramatically affect your bottom line.

Ink Replacement Costs

If you know you do a large amount of printing, you’ll want to factor in the cost of ink. This goes for color and black and white ink. You can divide the cost of the cartridge by the expected yield to determine the cost-per-page and how frequently you’ll have to replace the ink.

Scanning Quality

Scanning resolution is also something you want to consider. Scanner quality is measured in dots per inch. You want to have a scanner that produces high-quality images if the scanner is going to be used for anything other than as a copier.


Look to see what features you’re getting for your money. While you don’t want to pay for features you don’t need, you also want to be sure you’re getting everything to make your hybrid office functional.

Speed And Quality

Print speed is a big deal because you don’t want your employees waiting forever to get the document they need. Typically, a copy speed of at least 25 pages per minute is a good standard to follow.

You also want your print quality to be top-notch. It is measured in dots per inch. Some guidelines to follow are usually 600 x 600 dots per inch for black-and-white printers and 1200 x 1200 for color printing.

Wi-Fi or Network Connectivity

Wireless connectivity is important in any type of office setting. You want a printer with wireless capabilities that can operate securely in a home or business network. WPS setup is a common feature in most printers.

If Wi-Fi is not available, you can look into an all-in-one that has a built-in network card that can be wired to an available port on the network.

Multifunction Printers

Multifunction or all-in-one printers are good for just about every business need. Multifunction printers are essential pieces of equipment for businesses that need to be able to print, scan, copy, and fax documents. They are available in a variety of sizes and speeds and can be connected to a computer or network for easy operation. Many multifunction printers also have the ability to send and receive emails, making them ideal for hybrid or remote businesses. 

In addition, most multifunction printers come with a variety of features that make them perfect for use in an office setting. For example, they typically include a built-in phonebook, automatic document feeders, and duplex printing capabilities. 

As a result, multifunction printers are a versatile and convenient solution for businesses of all types. Whether you need to fax, print, photo print, or scan from your computer, an all-in-one printer really does do it all. Because of the significant number of features and printing capabilities, many people choose a multifunction printer for their office needs. They can eliminate the need for a fax machine and other types of office equipment with just one machine.

What Do Multifunction Printers Offer?

If you’re tight on space, a multifunction printer makes sense. They take up less room while still producing excellent-quality images at a good printing speed.

All-in-one printers are available with either inkjet or laser printing technology. Look at the scanning resolution and printing capabilities to make sure you choose a printer that meets all of your needs.

Look To CEI For All Of Your Office Printer Needs

When you need an office printer, CEI is here to help. We have a wide selection of multi-function printers and copiers to suit your business’s specific needs. Whether you have a small business or a large corporation and you’re unsure about which features are best for you and the type of prints and documents you produce, we can help you determine the best printer for your office. Call us today at 919-781-8885 or reach out to us online to learn more.