How To Reduce Spam Email: Our Tips And Tricks

Spammers are relentless in their pursuit of your email address. They will try every trick in the book to get you to hand it over, and once they have it, they will bombard you with emails until you unsubscribe or delete them.

But there are ways to reduce the amount of spam email you receive and keep your inbox under control.

Table of Contents

    What Is Spam Email

    A spam email is an unsolicited email that is sent to you in bulk. It is usually sent to a large number of people at once, and the sender often employs shady tactics to get your email address. The content of spam emails is often commercial in nature, and the sender is usually trying to sell you something.

    Spam emails can be a nuisance, and they can also pose a security risk if they contain malware or phishing scams.

    If you suspect that you have received a spam email, do not open it. If you do inadvertently open a spam email, do not click on any links or attachments that it may contain.

    How to reduce spam email

    Can Junk Mail Be Dangerous?

    Spam emails are mainly legitimate marketing emails by companies hoping to cheaply obtain leads, but some junk emails may contain phishing attacks that can be dangerous to the recipient.

    Junk Mail Phishing Attacks

    Phishing is a type of online fraud where the attacker attempts to trick the victim into clicking a link sending them to a fraudulent or spoofed website revealing personal or sensitive information.

    This information can be used to commit identity theft or other crimes. Often, phishing attacks are carried out by email, but they can also occur through instant messages, text messages, and social media messages.

    One way to spot a phishing attack is to look for email messages that contain urgent or threatening language. The sender may claim that there is a problem with your account or that your personal information has been compromised. They may also say that you need to take immediate action by clicking on a link or opening an attachment.

    If you receive a spam message like this, do not click on any links or open any attachments. Instead, Forward the email to your IT department or security team so they can investigate.

    Spam email protection

    Three Products to Lessen Spam Email Threats 

    If you are receiving an overwhelming amount of spam emails per day, this can pose some threat for mistakenly clicking on a harmful link within a phishing email. While it is impossible to block every spam and phishing email from entering your inbox, there are products that can help minimize them.

    Here are 3 products that can help minimize spam email threats: 

    Proofpoint

    Proofpoint is a spam email filtering product that blocks spam and phishing emails from entering your inbox. You can also block and unblock specific email addresses. Every day you will receive an emailed report that shows you what emails were blocked and quarantined. Then, you can safely preview the blocked emails to see if they are legitimate. 

    Ironscales

    Ironscales is a phishing awareness training product. This puts your employees to the test to see if they can spot a phishing email. Fake phishing emails are sent to all employees, and if an employee falls for the fake phishing email by clicking on the link or attachment, they are given a training exercise. 

    Microsoft Defender for Office

    Microsoft Defender for Office gives an extra layer of defense against cyber threats. Microsoft Defender allows you to turn on Safe Attachments and Safe Links. With these enabled, any email that contains an attachment or a link is scanned for malware. If the attachment is deemed malicious, the email is immediately quarantined, where it can then be safely reviewed and either deleted or released. 

    Other Ways To Prevent Spam Messages

    It can be difficult to prevent spam messages from clogging up your inbox, but there are steps you can take to minimize the chances of this happening.

    Use A Spam Folder

    A Spam filter is a necessary evil in today’s world. They help to protect our inboxes from the onslaught of spam messages that would otherwise clog them up and make it difficult to find the important messages we need.

    Spam filters do this by scanning all of the messages that come into our inboxes and identifying those that look like spam. They then quarantine those messages so that they don’t end up clogging up our inboxes.

    This is a great way to keep our inboxes clean and organized, and it helps us to focus on the important messages that we need to see.

    Report Spam Emails

    Spam emails can be a nuisance and can fill up your email inbox quickly. One way is to use your email provider’s report spam email function.

    This function uses AI and will help to identify and report any unwanted messages that you may receive, which will in turn help to prevent future spam emails from being sent to you.

    Block Spam Email Addresses

    Blocking spam email addresses can help to prevent future unsolicited messages from being sent to you. When you block an email address, it will stop any messages from being sent to you from that address. This is a great way to prevent spam emails from clogging up your inbox and filling it up with unwanted messages.

    There are several ways that you can block spam email addresses. You can use your email provider’s spam filter, or you can use a third-party spam blocker like Proofpoint or Microsoft Defender for Office. You can also block specific email addresses by adding them to your blocked sender’s list.

    When you block an email address, the sender will receive a message that says their message was not delivered because it was blocked by the recipient. This can help to discourage spammers from sending you unwanted emails in the future.

    Delete Spam Emails

    Spam emails are a nuisance and can take up a lot of space in your inbox. Deleting them can help prevent more spam emails from cluttering up your inbox. Additionally, deleting spam emails can also help prevent you from accidentally clicking on a link or opening an attachment that could contain malware or viruses.

    Create A Secondary Email Address

    A secondary email address can be a great way to prevent spam emails from clogging up your inbox. By using a secondary email address, you can ensure that only the messages that you want to see will end up in your inbox.

    Spam filters are not 100% effective, and some spam messages will still end up in your inbox no matter what you do. However, by using a secondary email address, you can help to reduce the amount of spam that you receive.

    Additionally, you can use your secondary email address to sign up for newsletters and other communications that you actually want to receive. This will help to further reduce the amount of spam that ends up in your inbox.

    Unsubscribe From Mailing Lists You No Longer Want To Receive Mail From

    By unsubscribing from mailing lists that you no longer want to receive mail from, you can help reduce the amount of spam that ends up in your inbox. Additionally, you can use a tool like Unroll.me to unsubscribe from multiple mailing lists at once.

    By taking these steps, you can help to reduce the amount of junk mail that ends up in your inbox and focus on the messages that are actually important to you.

    In Conclusion

    Spam emails are unsolicited messages that are sent to your email address in an attempt to sell you a product or service.

    Third-party spam blocker software can be used to help prevent spam emails from being sent to your inbox. This software uses AI to identify and report any unwanted messages that you may receive, which will in turn help to prevent future spam emails from being sent to you.

    You can also use your email provider’s spam filter to help reduce the number of spam emails that end up in your inbox. Spam filters are not 100% effective, but by using them along with other methods, you can greatly reduce the amount of spam that you receive.

    Contact Us For A Comprehensive Spam And Threat Protection Solution

    Strategic Systems – A Division of CEI is here to help your business filter out unnecessary spam in your inbox. We know junk mail is overwhelming, gets in the way of important emails, and can lead to a malicious link being clicked. To learn more about our spam threat protection and filtering products and solutions, call 919-783-1410 or fill out our form below!