If you’re outfitting a new office or you’re replacing an existing copier, trying to find the right option can be a bit overwhelming. You want a dependable device that fits within your budget, but you don’t want to sacrifice functionality. To help you decide, we’re sharing the functions and features you should look for in an office copier.
Look for Multifunction Copier and Printer
First, we would highly recommend making the shift from two separate devices, a copier and a printer, to an all-in-one multifunction printer. This can minimize costs and streamline efficiency at your office because you won’t need to schedule maintenance or order supplies for two different machines, you’ll have more space, plus you can create a more efficient printing and copying station at your office. If you have multiple users with different output needs, make sure you’re shopping for multifunction copiers.
Color or Black and White
One of the first things you’ll want to consider is whether you’ll need a color copier or a black and white option. Black and white copiers are significantly less expensive both from a per copy cost and an operational cost perspective because there is only one toner cartridge necessary, whereas color copiers rely on four different types. Unless you rely on your printer and copier for color documents, like marketing or branded materials, a black and white option may suit your budget and your office needs.
Determine Your Output Speed
Today’s multifunction printers and copiers come in a variety of output speeds from 30 to 40 pages per minute for color copiers to high speed output of over 100 pages per minute. You’ll want to weigh your business’s printing and copying needs to determine if a high speed option is the right investment. If you have a larger company or organization, or you require high volumes of copies or prints, a high speed copier will ensure efficiency and prevent bottlenecks while a lower speed is generally sufficient for small organizations and businesses with low volume printing needs.
Finishing Options and Accessories
If you use your printer for more than single page print-outs, you may find added finishing features and organizational features will save time and minimize the need to outsource marketing materials. Today’s multifunction copiers and printers can include a variety of accessories and finishing solutions to help you perform more of the needs of your business efficiently. Consider these possible features, whether they’re included or available as an add-on:
- Paper sorting
- Sorting trays
- Booklet making
- Folding and creasing
More of today’s modern printers and copiers offer wireless capabilities so you and your team can print from any device anywhere. When your team is working in the field or working from home, your team can send documents from their phone or laptop directly to the office. Additionally, these copiers often include security features, such as data encryption and authentication so your information is protected and you know that sensitive data isn’t seen by unauthorized users.
Availability to Buy or Lease a Copier
In addition to the features of the copier itself, consider your options related to paying for it. If you want modern equipment but you’re concerned about the budget, leasing your copier may be the right option for your business. This allows you to get the features you need at a lower up-front cost and upgrade in a few years depending on the needs of your business.
Schedule a Consultation to Discuss Your Office Copier Needs
From durable, budget-friendly options to rapid-output printers with a variety of features, we have a wide range of multifunction printers and copiers for you to choose from. To learn more about our selection or to find the option that best aligns with your budget and your business, reach out to our team today at 919-781-8885 or fill out the form below to schedule a consultation.