Choosing a Copier Rental Contract or a Copier Lease

Having a reliable copier is essential for your business, but purchasing one may not be within your budget. Renting or leasing a copier gives you the option to make affordable monthly payments while getting the equipment you need, but should you choose a rental contract or a copier lease? To help you determine which option is better for your business, we’re sharing some of the key differences between the two and the pros and cons of each.

Understanding Rental Contracts and Leases for Copiers

First, let’s look at the differences between a copier rental and copier lease.  

Renting a Copier

A rental contract for a copier is generally a short-term solution for a business. The equipment is usually an older model that’s been refurbished and is available to rent on a month-to-month basis or with a shorter contract, such as 90-days, six months, or a year. Generally, a rental contract covers the copier and the service in one payment.

Leasing a Copier

Copier leases work along the same principle as renting – you pay a monthly fee to use the equipment. However, leasing is a long-term option for equipment, allowing businesses to get a top-of-the-line copier at an affordable monthly price. Also, the lease terms are generally longer than rental, ranging between 24 months up to 60 months, though one of the benefits of working with a local company like CEI – The Digital Office is that you may receive a more customized solution for your unique business needs. This allows you to upgrade your equipment as technology advances or your organization grows. 

Copier leases also allow you to bundle a managed print contract or copier maintenance that includes replacement toner, regular maintenance, and service in the event of a malfunction or breakdown. 

Benefits and Drawbacks of a Copier Contract

Copier rental contracts are inexpensive and convenient when you only need a copier temporarily, such as if you have a seasonal business or business that sees a dramatic increase during a set period of time. Accounting firms may rent an extra copier during tax season to handle the extra paperwork or construction sites may rent a copier for their temporary, on-site office. 

However, copier rental contracts aren’t designed to be a permanent option for your business. While a reputable company will only rent reliable, quality equipment, they may not have the features or functionality your team needs. 

Benefits and Drawbacks of Leasing a Copier

There are several advantages to choosing a copier lease, including: 

  • Access to new features and technology that can save time and improve productivity at your office;
  • Affordable monthly payments;
  • Bundled service contracts to keep your lease in excellent condition;
  • Flexible leases ranging from 24 to 60 months;
  • Opportunity to upgrade the equipment at the end of the lease;

The only drawback to leasing over renting is if you don’t need a long-term option. 

Contact CEI – The Digital Office for Copier Leasing and Renting Today

If your business is in need of a reliable, efficient copier, reach out to CEI – The Digital Office. We have a wide selection of copiers and multifunction printers to choose from, and we offer flexible, affordable leases and short-term rental contracts as well as customizable service agreements. To learn more about leasing a copier or find the best equipment for your business, reach out to us at 919-781-8885 or fill out our contact form to get started. We proudly serve the Triangle area, including Raleigh, Durham, Apex, Cary, Clayton, Garner, Holly Springs, Knightdale, Morrisville, Sanford, and Wake Forest